Description

The Staff Accountant is responsible for managing daily Accounts Receivable and Accounts Payable functions, assist with bank and credit card reconciliations, and with routine month-end close processes. This role is ideal for someone who has a passion for museums and enjoys detailed administrative tasks that keep operations running smoothly. This is a full-time, hybrid position with an anticipated workload of 40 hours per week. 

• Execute all functions related to Accounts Payable including:

o    Create and manage vendor records across a third-party payables system (Anybill) and accounting software (Sage Intacct).

o    Review A/P invoices in Anybill for proper GL account coding, accounting treatment, and due date for payment.

o    Maintain A/P transaction flow by preparing A/P batches for data entry.

o    Prepare weekly payment run for approval.

o    Review monthly A/P reconciliation report.

o    Administrator knowledge of Anybill system.

• Prepare weekly cash projection spreadsheet to determine whether the organization has adequate cash to pay vendors.
• Process and maintain cash receipt/disbursement transactions.
• Prepare A/R monthly reconciliation including A/R aging schedule.
• Provide assistance to all departments for Aptify-related inquiries and process Aptify-related transactions.
• Prepare credit applications for vendors.
• Serve as liaison to all departments associated with assigned reconciliations (e.g. deferred dues, travel advances, and deposits).
• Prepare journal entries as directed by Controller.
• Process banking transactions including but not limited to wire transfers, electronic deposits, electronic lockbox, and transactions relating to cash disbursement checks.
• Prepare monthly bank reconciliations.
• Prepare monthly accruals.
• Interact with staff and outside vendors including bank and credit card companies.
• Assist with audit by preparing audit schedules.
• Prepare annual tax return filings for Federal Form 1099.
• Prepare W9 forms as required.
• Prepare unclaimed property.
• Ordering of office supplies
• Other duties as assigned.

Requirements

• Bachelor’s degree in Accounting or related discipline is preferred.
• At least two to four years of accounting experience.
• Strong understanding of accounting principles and practices, and financial regulations.
• Proficiency in accounting, payment management, and CRM/AMS software (ie. Sage Intacct, Bill.com, Anybill, Aptify, iMIS).
• Strong attention to detail and accuracy.
• Excellent numerical skills and proficiency in Excel and Microsoft suite.
• Ability to work independently and manage time effectively.
• Good communication and interpersonal skills.