Description

This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions.

• Prepares monthly journal entries and reconciles general ledger accounts for all district funds:
  -General Fund, Associated Student Body (ASB) Fund, Capital Projects Fund, Debt Service Fund, Transportation Vehicle Fund
• Reconciles all district bank accounts and financial records with the County Treasurer’s office; resolves outstanding warrants
• Processes all revenue, including impact fees, donations, daily receipts, and cash transmittals
• Serves as District contact for rules regarding donations and appropriate procedure for acceptance of funds
• Administers, supports and provides training on the District’s cash receipting system
• Uploads daily payment transactions District wide and reconciles to bank deposits for cash and credit cards
• Prepares, reconciles and remits cash transmittals
• Handles all accounts receivable functions including the billings, payments, reconciliation, control account and aging report
• Reviews and processes payroll adjustments, verify account coding, and oversees federal grant time and effort reporting
• Serves as lead contact and trainer for ASB Bookkeepers (regarding ASB Fund accounting and compliance requirements), Administrative Secretaries (on Business Office procedures)
• Conducts annual internal audits of ASB, school buildings and departments
• Prepares budget transfers and assists with annual budget development, especially as it relates to ASB
• Processes ASB accounts payable according to established District procedures; maintains contact with vendors to clarify ASB invoices; checks ASB invoices and matches with ASB purchase orders and receivers; resolves related issues
• Processes ASB affidavits/requests for ASB warrant replacement and ASB warrant cancellations according to established procedures
• Reviews accounts payable, including invoices and credit card transactions
• Maintains the Business Services Accounting dashboard and District’s chart of accounts in compliance with state and district guidelines
• Provides nancial reports and supports to schools, departments, administrators, and the State Auditor’s Ofce
• Files required sales, excise, and compensating tax returns and ensures ongoing compliance with applicable regulations
• Develops financial spreadsheets and performs data analysis as needed
• Assists in reviewing and improving internal financial and budgetary processes
• Provides backup support to the Accounting Manager and Accounting Technician as needed
• Participates in continuous improvement efforts to increase process efficiency
• Works collaboratively within the professional learning community of the school and district
• Reports to work with regular and reliable attendance and punctuality
• Upholds board policy, district and building policies and goals
• Participates in staff and department meetings
• Performs other duties as assigned

Requirements

Minimum Qualifications:

• Associate’s Degree in Accounting, Business, or related field or equivalent demonstrated knowledge and experience, which may include a combination of formal training and professional certification such as Certified School Business Specialist (CSBS) in Accounting from WASBO, Certified Public Finance Officer (CPFO) designation through GFOA, Completion of college-level accounting coursework, Accounting certificate from an accredited college or university
• At least three (3) years of demonstrated experience performing accounting and related financial duties; including accounts payable, accounts receivable, bank reconciliations, cash receipting, financial reporting, and budgeting.

Preferred Qualifications:

• Prior experience working in a school district business services department
• Experience and/or training with cultural, ethnic and language diversity